Loretta,

My method may not be the most efficient, but here's what I do.  I scan the searches with Adobe, and index them alphabetically.

Then I created an Excel file and named my fields  -- name, address, client (who ordered the search), PIN, county, fee -- the possibilities are endless. Then I created an Access file and cross referenced with the same fields. 

I can pull the search based on any info I'm given.

It took quite a while to get it set up, but if the searches are scanned daily (preferably) or weekly (at the most!), it goes pretty quickly.

I hope this gives you some ideas.  It has cut down tremendously on the amount of paperwork I have to keep.

Teresa